A Guide to Planning a Company Awards Party

An awards party is an excellent way to recognize your employees' achievements and hard work. It's an opportunity to celebrate milestones, recognize outstanding performance, and foster a positive company culture. If you're planning a company awards party, there are several things you need to consider to make the event a success. In this guide, we'll discuss how to find a venue, make a budget, choose a theme, add music and entertainment, select a caterer, and pick awards to give out and who will receive them.


Making a Budget 

Before planning any aspect of your awards party, you need to set a budget. The budget will determine what kind of venue, catering, entertainment, and awards you can afford. Be realistic about what you can afford and prioritize the most critical aspects of the event – the venue costs, the physical awards, and any food and drink are typically a top priority. 


You can cut costs for decorations, signage, and even music and entertainment. Employees and guests will want the venue to be comfortable, the awards to be meaningful, and any food and drink to exceed their expectations. Keep track of your expenses to ensure you stay within your budget and have multiple people on the planning committee to hold budget accountability.


Finding a Venue 

The first step in planning a company awards party is to find a suitable venue. Look for a venue that can accommodate the number of attendees you're expecting, has the necessary amenities (such as audio/visual equipment), and is conveniently located for your employees. Book the venue well in advance to avoid any last-minute issues. 


You may also consider visiting the venue beforehand and walking through the space with a staff member to have a spatial understanding of the space as you continue the planning process. If your company has held similar awards parties in the past, you may consider finding a venue that your company used before and has a positive relationship with.


Choosing a Theme 

Choosing a theme can add an element of fun to your awards party. Consider the interests of your employees, the company culture, and the venue when selecting a theme. It could be as simple as a color scheme or as elaborate as a Hollywood-style awards ceremony. Whatever theme you choose, ensure it's appropriate for your company and reflects the values you want to promote.

Sound board

Adding Music and Entertainment 

Music and entertainment can make your awards party memorable and enjoyable for your employees. You could hire a live band or DJ to provide music throughout the party or book a comedian or magician to provide entertainment. Ensure the entertainment is appropriate for your audience and fits the event's theme.


Choosing a Caterer 

Good food is essential to any successful event, and your awards party is no exception. Look for a caterer that can provide a menu that caters to your guests' dietary requirements and preferences. Consider the type of cuisine you want, the presentation of the food, and the level of service you require. Consider a buffet-style meal, which can be more cost-effective and allow guests to choose what they want.


Picking Awards to Give Out and Who Will Receive Them 

The awards you give out should recognize the achievements and contributions of your employees. Consider categories that reflect the goals and values of your company, such as teamwork, innovation, or customer service. Ensure the awards, such as trophies or plaques, are meaningful and valuable to the recipients. You could also consider giving out gift cards or experiences as awards.


Deciding who will receive the awards can be a difficult task. You could have a nomination process where employees can nominate their colleagues for awards. Alternatively, you could have a panel of judges who assess the performance of employees and determine who should receive the awards. Make sure the criteria for selection are clear and transparent and that all employees have an equal opportunity to be recognized.


Physical Awards

The physical awards and trophies themselves should be meaningful. If an employee receives a high honor, the award will be better received as a beautiful, vibrant trophy or plaque rather than a flimsy piece of paper. Check out awards made of glass, acrylic, crystal, and more. If you plan to give out plaques, look for a supplier with beautiful engraving capabilities and double-check the spelling on your designs before you send them in. 

Award plaque

Work With Woltman

Planning a company awards party takes time and effort, but it can be a rewarding experience for your employees and your company. By following these steps, you can ensure that your awards party succeeds and that your employees feel appreciated and recognized for their hard work. 


At Woltman Trophies and Awards, we are dedicated to the highest standards of excellence in our design and delivery. Check out design options, and contact us today to get started!

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